Team Secretary

  • Location:

    Reading, Berkshire

  • Sector:

    Business Support

  • Job type:

    Permanent

  • Salary:

    £25000.00 - £30000.00 per annum

  • Contact:

    Amber Morris

  • Job ref:

    BBBH34238

Based near Reading, this architectural studio is looking for a dynamic and experienced Team Secretary to provide support to a team of 30, in a lively and creative environment. As a multifaceted role, this individual should be prepared to take on multiple responsibilities including PA, marketing and financial duties.

Duties include but are not limited to:

  • Revise documents, including in InDesign, as required
  • Liaison with third parties such as the external printing company
  • Proactively organise appointments, workloads and meetings including client and visitor liaison
  • Diary management including travel and accommodation arrangements
  • Maintain Newforma and filing system, as required
  • Ensure team expenses, credit card statements and timesheets are completed in a timely manner
  • Follow up with fee earners regarding outstanding fees and issue fee accounts promptly to ensure fee deadlines are met
  • Assist with team invoicing, budgets, fee spreadsheets, reporting and forecasting, debt monitoring and work programming
  • Liaise with and support the Marketing team on top project/key milestones and maintain project material
  • Assist with social media activity for team, as requested, including email syncing, personal social media activity and feeding this into wider corporate messaging
  • Support tender submissions locally in collaboration with the Marketing team, as required
  • Is proficient with Office, including Word, Excel, Outlook and PowerPoint

Salary- £25-30,000

Immediate start is preferred


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