A small and highly successful, London based architectural firm is looking for a Studio Manager to cover maternity leave. This is an all-encompassing role and the ideal candidate will need to have all round Studio Managerial experience within an architectural studio.
Studio Manager’s Role and Responsibilities
PA Support: Providing assistance to the Directors, including: booking travel, scheduling appointments
Facilities Management: Ensure the smooth running and neat presentation of the office, ordering office
supplies, organising repairs and maintenance including fire safety, filing and archiving.
Marketing: Managing press enquiries, proactively marketing the practice via social media channels,
updating the website and online profiles, compiling award entries and organising external events
New Business: Assisting Director with new business leads and enquiries, liaising with sub-consultants, researching new
tender opportunities, managing the internal New Business tracker.
HR Support: Assisting with recruitment process, manage CV inbox, inducting new starters, managing staff
records and timesheets, organising staff training, appraisals and staff socials, maintaining office
policies and Health and Safety, general pastoral care and staff wellbeing.
Studio Management: Holding weekly roundtable meeting, updating staff/project resourcing planner,
reporting on time/fees per job, scheduling meetings and welcoming guests, screening telephone calls, assising with IT issues and set-up.
Book-keeping: Manage the accounts including issuing invoices and chasing payments, reconciling
bank transactions, entering supplier bills, preparing monthly management accounts, reviewing finances with
Directors, manage accounts inbox, payroll and liaising with the Accountant
Required Skills & Experience
● Strong communication skills
● Organised and proactive work-ethic
● Positive, helpful, can-do attitude
● A background working within design or architecture
● 5 + years relevant experience - required
● Mac OS literate and proficient with Microsoft Office
● Knowledge of Xero (or similar, Quickbooks)
● Knowledge of Adobe Creative Suite
● Good book-keeping experience, understanding of VAT and management accounts
● Knowledge of Workflow Max (or similar time management software)
This is a busy and rewarding role, perfect for someone who enjoys variety and taking initiative.
If you match all of the above skillset and experience, please submit your CV