A fantastic opportunity has arisen for a Studio Assistant to work with our client a team of architects, graphic designers an interior designer in a new permanent role. In this role you will support the Office Manager with the daily flow of the studio and will gain great development and experience working for two profitable, award winning design companies in London
The successful candidate will have a can-do attitude that is happy to turn their hand to absolutely anything to keep the studio organised. They will need to be personable, motivated and uses their initiative.
Answering phone and responding to emails
Organising and booking travel arrangements (cabs, flights, accommodation etc.)
Distributing incoming mail / parcels as well as arranging outbound post, packages, and couriers
Raising invoices, creating quotes, managing company expenses working in Xero, Rapport Receipt Bank
Manage the meeting rooms diary (client meetings, team reviews etc.)
Supporting with event organisation
General admin support
Supporting with Quality Assurance ISO 14001 environmental and 9001 quality accreditations
Managing, monitoring, and recording holiday requests, timesheets, and sickness and absence
Taking and typing up minutes in company or client meetings as required
Monitoring and ordering stationery, office, and kitchen supplies
Keeping a high level of tidiness and appearance in all areas of the office
Posting on social media accounts.
Skills and experience:
Good organising skills
Good knowledge of MS Office and calendar management
Experience in customer service and office administration
Knowledge of online accounting / bookkeeping software would be an advantage
Experience of business accounting and finance, raising and chasing invoices
Excellent written skills (spelling and grammar)
A-levels In English, Business, Marketing desirable.
Design studio experience is preferential or indeed some experience in creative sector would be an advantage
If you are interested, please send us your CV or get in touch for further details.