Receptionist

  • Location:

    London

  • Sector:

    Business Support

  • Salary:

    £20,000 - £22,500

  • Contact:

    Carly Thomas

We are working on an exciting opportunity for a leading architectural firm, who are looking for a receptionist to join their busy and fast paced team. The ideal candidate must be able to work on their own initiative and be able to prioritise tasks and work under pressure. You will be the face of the company and be providing first class service to the clients and visitors. 

Responsibilities include:

  • Answering the busy main switchboard telephone and transferring calls

  • Acting as a first point of contact to all visitors

  • Assisting colleagues with queries and administrative tasks

  • Taking pride in the appearance of the office, ensuring its cleanliness and tidiness, especially client facing areas such as the front of house and meeting rooms

  • Managing and booking meeting rooms, ensuring all meetings run on time

  • Arranging refreshments for external meetings and ordering lunch when necessary

  • Setting up equipment for presentations, conference calls and video conferencing

  • Accurately distributing incoming post and faxes, and preparing outgoing post

  • Uploading project post onto the document management system  

  • Ordering couriers and taxis

  • Managing the centralised company email inbox

  • Booking travel, hotels, restaurants, as necessary

  • Counting in, signing for and packing away deliveries in the appropriate place

  • Assisting with training new starters

  • Ensuring daily handover arrangements are in place within the reception team

  • Other administrative tasks such as completing invoices, printing and binding

The ideal candidate will be:

  • Experience of two years in a similar role is desired

  • Well-presented and professional

  • Competent with Microsoft Office; Word, Excel, Outlook

  • Strong team player

  • Excellent interpersonal and communication skills

  • Clear, confident and polite telephone manner

  • Flexible, with a willingness to tackle a variety of duties and to learn new skills  

  • Reliable

If you are an experienced receptionist, please apply immediately!