Office / HR Manager

  • Location:

    West London

  • Sector:

    Business Support

  • Job type:

    Contract

  • Salary:

    £35000 - £40500.00 per annum

  • Contact:

    Carly Thomas

  • Job ref:

    BBBH36349

  • Duration:

    18 Months

HR / Office Manager

18 Month Fixed Term Contract

Interior Design Studio

West London

A global interiors company who works with some of the most prestigious interior designers, architects and construction companies within the residential sector, are looking for an HR / Office Manager to cover maternity for a period of 18 months, on a fixed term contract.

This is a busy and varied role, working with a small, vibrant, collaborative team. They are looking for someone personable, organised with solid office management and HR experience, ideally from the design or architectural sectors. This is an office based role, however there could be some flexibility, with potentially a day working from home.

The HR & Office Manager's role is to organise and supervise all of the administrative activities that facilitate the smooth running of the office and HR department. They have the responsibility for ensuring that their office runs efficiently. The HR & Office Manager will carry out a range of Administrative, HR, Finance and IT-related tasks. The role requires to support and work closely with the Directors on Finance and HR areas of the business.

Responsibilities:

  • Using a range of office software, including email, spreadsheets and databases
  • Managing filing and administrative systems
  • Managing various Front of House duties
  • General administrative support to team
  • Maintaining the condition of the office and arranging for necessary repairs
  • Liaise with IT Contractors to ensure that Office IT enquiries are addressed
  • Placing orders for IT equipment for the office and updating the IT budget accordingly
  • Managing Software Accounts for the business- E.g. Adobe licences
  • Maximise and maintain office efficiency by planning and implementing office systems; responsible for ensuring systems operate cohesively
  • Providing support in Human Resources and Finance Administration
  • Manage relationships with the building landlord, Management Company and Service Providers
  • Manage accounts for utilities; internet, waste collection etc for the NY office
  • Planning and organisation of Team events
  • Manage the Induction process for each new starter and manage Employee Leaver Process for London and New York offices
  • Prepare employment contracts for London and US office
  • Provide training, manage software day to day and produce HR Reporting
  • Manage Office Desk Booking software
  • Maintain and update the Staff Handbook, ensuring that procedures are clearly understood and followed by all staff
  • Ensure that Health and Safety procedures compliant with legal requirements and internal protocols
  • Ensure the Office is compliant with ISO: 9001 Certification
  • Support the administration of Employee Training & Professional Development
  • Deal with any ad hoc HR requests from Managing Director or team members
  • Liaise with payroll each month to ensure any salary, pension, holiday, sickness, paternity, maternity etc. changes are captured each month
  • Review Payroll Reports and sign off payroll each month and liaise with Commercial Director to ensure wages funds are transferred to Payroll in a timely manner
  • Ensure the company HR policies are up to date and in line with current legislation
  • Liaise with external HR consultant where necessary to gain guidance on HR related items
  • Support all Invoicing procedures
  • Support Bookkeeper with Invoicing requirements

Support Insurance renewals- public, employers and PI and Travel Insurance are renewed yearly and up-to-date

  • Ensure that appropriate service contracts are set up with external suppliers as required and that quality versus cost is upheld at all times
  • Regular review and negotiation with suppliers to achieve cost efficiency

Desired Skills and Expertise:

  • Excellent spoken and written English
  • A good knowledge of Microsoft Office Packages
  • Proactive, "can-do" attitude
  • Excellent interpersonal and time management skills
  • It is essential that the successful candidate is well presented, articulate, and has strong communication skills
  • Solid office management experience from within a design or architectural background
  • CIPD Level 3 and 5 qualifications or equivalent desirable
  • Demonstrable numeracy proficiency
  • Experience processing and managing confidential data

If this matches your experience and skillset, please submit your CV