Office Coordinator - Creative Design Studio

  • Location:

    London, England

  • Sector:

    Business Support

  • Job type:

    Permanent

  • Salary:

    £25000 - £30000 per annum

  • Contact:

    Gina Macedo

  • Job ref:

    BBBH34373

Globally recognised design studio with a team of 80 are adding a Studio Coordinator to their busy and evolving team. This is a pivotal position and they are looking for an energetic and flexible individual who will play a large part of the daily running of the studio. You will be based in our London office working closely with the Directors and the Operations and Office team. No two days are the same so flexibility and juggling many tasks simultaneously is a big part of the job.

Duties

  • Welcoming and entertaining all office guests and clients and ensuring the office is presentable and inviting

  • Covering the front desk during business hours, while being the first and last point of contact for all staff and visitors

  • Ensuring the meeting room bookings are coordinated and that the meeting rooms are prepared for meeting and cleaned afterwards

  • Handling expense reports on behalf of the office

  • Providing support to HR with on-boarding and off-boarding processes

  • Providing support with travel arrangements and visa bookings according to the company travel policy

  • Providing support with office parties and other office events (Friday bars, CPD events, site visits, annual summer and Christmas parties, client events etc.)

  • Managing lunch and dinner orders for office staff and office meetings

  • Monitoring and maintaining stationary stock, food supplies and office provisions

  • Liaising with Property Management team, M&E, handyman services and building security teams to ensure smooth running and maintenance of office facilities

  • Ensuring compliance with Health & Safety at work regulations on behalf of the office (first aid kits, fire extinguishers, inductions, development and maintenance of emergency plans etc.)

Skills and Experience Required

  • Has relevant experience in a similar role

  • Is organized with an eye for detail

  • Is calm, focused and capable of multi-tasking and prioritizing independently

  • Is service-minded, positive and trustworthy

  • Is ambitious, hands-on and loves to take initiative

  • Has excellent interpersonal skills and written communication skills

  • Enjoys a busy and creative environment with many personalities

  • Has thorough knowledge of the Microsoft Package and Outlook (Aconex and InDesign is a plus)

Please apply in confidence to learn more!