HR Coordinator

  • Location:


  • Sector:

    Business Support

  • Job type:


  • Salary:

    £30000.00 - £35000.00 per annum

  • Contact:

    Carly Thomas

  • Job ref:


HR Co-ordinator

Architectural Practice


SW London

A global architectural and design business in South West London is looking for an HR Co-ordinator to join their collaborative HR team. This innovative design business are multi-disciplined and it is an exciting time to join as they are experiencing a period of growth and change.

This HR role sits within their close-knit Human Resources team and the sole purpose is to assist the Human Resources Team in delivering an effective and efficient HR service, and continually look to improve processes and quality of support. To provide advice and guidance to project leaders, line managers and employees on all aspects of people policies, practices and processes.

They offer hybrid working, with exceptional perks and benefits!

Duties and responsibilities

New Joiners and Leavers

Assist with all tasks on the new starter checklist (including):

Issuing offer letters and contracts

Responding to queries from new hires

Set up electronic and manual personal files

Ensure that employment references are obtained in a timely manner

Collect and file all documentation including contracts, qualification certificates and proof of eligibility to work

Assist with the HR induction

Record and track probation period progress and provide regular reports

Assist with all tasks on the leaver checklist


Ensure that all HR information systems and databases are accurate and up to date

Manage the annual leave booking and recording process

Monitor attendance records and highlight any issues

Produce employment confirmation and reference letters as requested

Liaise with other offices and collate employment data for board reports, bid submissions and RIBA renewals.

Update HR templates and HR information on the company intranet

Provide general administrative support to the HR team as required


Provide administrative support for the end-to-end recruitment cycle

Assist with drafting and posting adverts on a variety of platforms

Maintain the HR mailbox and applicant tracking systems, organise face to face or skype interviews, provide feedback to applicants

Liaise with recruitment agencies regarding current vacancies and candidate placements

Plan, co-ordinate and review work experience placements


Prepare and issue employee benefits packs upon reaching service eligibility criteria

Notify insurance brokers of new joiners and leavers

Support with the preparation of payroll information

Learning & Development

Support the administration of the appraisal process

Assist with organising and recording attendance at training courses

Gather feedback and contribute to the review of training courses

Employee Relations

Establish and maintain excellent working relationships

Respond to employee queries in an accurate and timely manner


Solid experience in an HR Admin HR Co-ordination role

Experience within an architectural or design practice

CIPD or HR degree would be desirable

Solid MS Office experience

Availability to start immediately


Positive and approachable

If you have all of the above skills and experience, please submit your CV