HR Co-ordinator

  • Location:

    Putney

  • Sector:

    Business Support

  • Salary:

    £16-£19 per hour

  • Contact:

    Carly Thomas

  • Duration:

    Temp / Temp to Perm

​A global architectural and design business in Southwest London are looking for an HR Co-ordinator initially as a temp, potentially as a temp to perm basis. This innovative design business are multi-disciplined and it is an exciting time to join as they are experiencing a period of growth and change.

This HR role sits within their close-knit Human Resources team and the sole purpose is to assist the Human Resources Team in delivering an effective and efficient HR service, and continually look to improve processes and quality of support. To provide advice and guidance to project leaders, line managers and employees on all aspects of people policies, practices and processes.

Duties and responsibilities

New Joiners and Leavers

  • Assist with all tasks on the new starter checklist (including):

  • Issuing offer letters and contracts

  • Responding to queries from new hires

  • Set up electronic and manual personal files

  • Ensure that employment references are obtained in a timely manner

  • Collect and file all documentation including contracts, qualification certificates and proof of eligibility to work

  • Assist with the HR induction

  • Record and track probation period progress and provide regular reports

  • Assist with all tasks on the leaver checklist

Administration

  • Ensure that all HR information systems and databases are accurate and up to date

  • Manage the annual leave booking and recording process

  • Monitor attendance records and highlight any issues

  • Produce employment confirmation and reference letters as requested

  • Liaise with other offices and collate employment data for board reports, bid submissions and RIBA renewals.

  • Update HR templates and HR information on the company intranet

  • Provide general administrative support to the HR team as required

Resourcing

  • Provide administrative support for the end-to-end recruitment cycle

  • Assist with drafting and posting adverts on a variety of platforms

  • Maintain the HR mailbox and applicant tracking systems, organise face to face or skype interviews, provide feedback to applicants

  • Liaise with recruitment agencies regarding current vacancies and candidate placements

  • Plan, co-ordinate and review work experience placements

Rewards

  • Prepare and issue employee benefits packs upon reaching service eligibility criteria

  • Notify insurance brokers of new joiners and leavers

  • Support with the preparation of payroll information

Learning & Development

  • Support the administration of the appraisal process

  • Assist with organising and recording attendance at training courses

  • Gather feedback and contribute to the review of training courses

Employee Relations

  • Establish and maintain excellent working relationships

  • Respond to employee queries in an accurate and timely manner

Experience/Skills

  • At least 3 years in a generalist HR Co-ordination role

  • Experience within an architectural or design practice

  • CIPD or HR degree would be desirable

  • Solid MS Office experience

  • Availability to start immediately

  • Flexible/Adaptable

  • Positive and approachable

If you have all of the above skills and experience, please submit your CV.